Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
- When working on behalf of a client, we will need to collect and use information about individuals in an organisation. This will include, but is not limited to name, position, contact details and relevant information to carry out services such as sourcing candidates to a brief or for notifying you of other services likely to be relevant and useful such as advertising and response management options.
- If you are a supplier to us, we will require information to ensure that our process and service level standards are operating at the highest possible levels. We will need to store the contact details of individuals that we will be dealing with in your organisation as well as bank details so that we can pay for the goods and services you provide to us.
How we use your information
This privacy notice tells you how we, D2R, will collect and use your personal data for the services of a recruitment consultancy acting on behalf of our clients to source and identify suitable candidates for vacancies we are working on to a given brief. We will use your information to carry out this service and to also manage complaints, subscriptions and profiling.
Why does D2R need to collect and store personal data?
In order for us to provide our clients and applicants with the best possible service levels we need to collect personal data for correspondence and security purposes and to enable us to identify suitable roles that applicants may be interested in and suitable for at any time. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.
Prior to 25 May 2018, if you have applied for a job or we have found your CV on a third party database, the basis for processing your personal information for the purpose of direct marketing is legitimate interest on the grounds you are a customer and we rely on the soft opt-in under PECR regulations. From 25 May 2018, if you have applied for a job or we have found your CV on a third party database, the basis for processing your personal information for the purpose of direct marketing is consent, unless you are an existing customer in which case we will rely on the soft opt-in under PECR regulations. Where D2R rely on the soft opt-in we would not need to contact you for additional consent. Our direct marketing activities are limited to newsletters, social media invitations, professional networking invitations, job market analysis questionnaires, feedback surveys, text alerts and text job alerts. On any direct marketing you recieve there will be an option to opt out.
Will D2R share my personal data with anyone else?
As a recruitment consultancy, we may pass your personal data on to a client company working with D2R in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfill the service we have outlined. When they no longer need your data to fulfil this service, they will dispose of the details in line with D2R’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
How will D2R use the personal data it collects about me?
D2R will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. D2R is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Under what circumstances will D2R contact me?
Can I find out the personal data that the organisation holds about me?
- D2R, at your request, can confirm what information we hold about you and how it is processed. If D2R does hold personal data about you, you can request the following information:
- Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
- Contact details of the data protection officer, where applicable.
- The purpose of the processing as well as the legal basis for processing.
- If the processing is based on the legitimate interests of Detail2Recruitment Limited or a third party, information about those interests.
- The categories of personal data collected, stored and processed.
- Recipient(s) or categories of recipients that the data is/will be disclosed to.
- If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
- How long the data will be stored.
- Details of your rights to correct, erase, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority.
- Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- The source of personal data if it wasn’t collected directly from you.
- Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
What forms of ID will I need to provide in order to access this?
D2R accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate
D2R Client Database and how we contact Companies
We have a legitimate interest to contact companies with a view to transacting business with them in the sectors that D2R operates and provides recruitment services. We will collect data on individuals and employees from information gathered from the public domain including; social platforms, business networking sites and details given by head office switchboards. We will also contact companies on the basis of prior contact and, or those who are existing customers.